ISO Information and documentation — Records management is an international standard documentation – Records management – Part 1: Concepts and principles; ISO/TR – Information and documentation – Records. ISO TR Information and Documentation – Records Management – Part 2: Guidelines. ISO. Second edition. Reference number Permission can be requested from either ISO at the address below or ISO’s member body in the.

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Several of us in the Editorial Group also argued strongly for a records continuum-inspired standard, in which the keeping of records is a continuous activity for a variety of reasons and with a variety of users than should be considered outside of constraints of time, place and custody.

Rather, our preference was to develop a normative statement of what the work of keeping records isand leave tests of quality or compliance to local or industry standards-setting bodies.

Leave a Reply Cancel reply Enter your comment here This was a sobering thought, given the exponential rate of technological innovation that we are currently experiencing. We saw that information and records were no longer necessarily constrained by organizational, geographic or physical limits — that new models for business were extending responsibilities for records beyond traditional organizational and jurisdictional boundaries.

As we know in Australia, done regularly, the data that this type of appraisal gathers is essential to a properly functioning program for making and managing records — in any environment.

You are commenting using your Twitter account. The revised Standard places a strong emphasis on appraisal as the most important tool to achieve appropriate and effective recordkeeping. We intentionally avoided certain things in the revised Standard, in order to best achieve some of the goals we set for ourselves at the start. Ubiquitous computing power and nearly unlimited storage capacity are available to everyone.

This kind of strategic, proactive approach is particularly valuable for prioritizing work on the design of systems and services where there are recordkeeping needs, and to dealing with the volume and complexity of digital records.

This was the central standard in a suite of products on recordkeeping that had grown up in its wake since the issue of ISO A new ISO Working Group has been formed to describe how to go about appraisal work for managing records, to further promote this new understanding for the international audience.

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Crunch Time: The revised ISO and the future of recordkeeping – Cassie Findlay

This was one of the most contentious matters under discussion in the Working Group. This was, we felt, the most appropriate approach for work which we know jso highly contingent, and also to ensure that opportunities for taking innovative approaches were not constrained.

Thank you for this! Principles [v] At the time of writing, the work in the ISO Committee TC46 SC11 on systems design and implementation is taking the form of a revision 1489-2 the three ISO Information and documentation — Principles and functional requirements for records in electronic office environments Standards Share this: Bearing such observations in mind, we agreed that in developing the Standard, we needed to build a forward —looking document, being careful not to fall into the many traps of paper-based thinking.

We understood that our expertise is essential in a connected and information abundant world, with appraisal and access at the heart of our contribution.

It had been twelve years since the issue of the first edition. People and things are connected to the internet and to each other all the time.

ISO – Wikipedia

The Standard 154892- not a compliance tool, and contains no auditable requirements. In some countries, the transition to digital business is still in early stages, and in these cases, reassurance must be given that while the new Standard is digital in mindset, it is still entirely applicable in paper based or hybrid environments.

What we need is to 15489-22 more open minded approaches to the people we need to work with technologists in particular to build innovative solutions to recordkeeping problems, and to offer value to our employers and communities through our work of understanding changing recordkeeping needs. Participatory cultures, trust technologies and decentralisation: It had been formally adopted by over 50 nations and translated into 15 languages.

This decision was taken in part to ensure that it would not be perceived as only having relevance to recordkeeping professionals working in particular contexts — records managers, archivists or other — helping us to reach our continuum-thinking aspirations for the document. In other countries, our use of the term appraisal requires additional explanation and selling of the benefits of the kind of work we describe.

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What form will the recordkeeping professional of the isso take? In the revised ISO Often throughout the development process, we stopped to remind ourselves to think of records as data, whether structured to non-structured, along with their contextualising metadata, which also serves as a management tool over time.

Where does recordkeeping fit into this picture? You are commenting using your Facebook account. Decentralised protocols and technologies are introducing trust models based on computation, removing the need for authorities who authenticate transactions between parties.

ISO 15489. Records management standard updated

To remember that such data and metadata might be presented in any number 1589-2 forms, and in different types of groupings or aggregations. It izo the core work that supports the creation and management of records to meet compliance, kso and societal requirements, and explains how to deal effectively and accountably with changes to these, over time. As I stress in presentations that I have delivered on the new Standard, the unfamiliarity of some of the ideas we present, and concerns about leaving behind some of our old methods can be challenging.

However, for recordkeepers as a profession, it is crunch time. The Editorial Group was, inalso cognizant of the need to develop something that would last. We observed that when the work we do is powered by data and recorded in detail, granular and readily updatable access rules need to be executed in sophisticated ways.

No doubt, the ido were high. Without embracing innovation and focusing on the special contributions that we make to accountable, efficient business, 1489-2 and in the long term, we will simply slide into irrelevance. Indeed, as the Project Lead for the working group, I found myself on the receiving end of a few pointed remarks at that meeting about the grave importance of our work, and the scrutiny that its progress would accordingly be put under.

After a long and occasionally painful development process, bywe had arrived at a revised version of the Standard which was endorsed by our colleagues and published by ISO.